H
Haviit Tech
HR & Recruitment OS

HR Software for Overseas Recruitment

Still Managing Recruitment on Excel?
Here's What You're Losing Every Day.

I'm Abhishek Kumar Singh, Software Developer at Haviit Tech (haviittech.in). This software is for HR leaders and agency owners who want to stop wasting time in Excel and start running recruitment like a real business system.

Built after working with dozens of overseas manpower and travel‑based agencies, this platform replaces Excel chaos, Google Sheets nightmares and manual follow‑ups with a secure, auditable HR Operating System.

Schedule Live Demo View Dashboard Preview
Deployed for overseas recruitment agencies
Secure, role‑based access & full audit trail
MOL Received Today
25
Visa Received Today
2
Ticket Booking
13
Arrived
0
Today's Critical Candidates Urgent
C8153476 – Dharmendra
Ticket pending · Agent: Al KABIR Delhi
Flight 12 Dec
V2258672 – Bapi Mallick
Visa expiring soon
3 days left
HR team using recruitment dashboard

❌ The Excel & Google Sheets Problem

After working with multiple recruitment agencies, the same pain points appear again and again. This is probably happening in your office right now:

  • • Excel Chaos – Multiple versions, broken formulas, "final_final_v3.xlsx" everywhere.
  • • Data Loss Risk – One accidental delete or corrupt file can wipe out candidate history forever.
  • • No Real‑Time Updates – Five people editing different sheets, nobody knows which version is correct.
  • • Manual Follow‑ups – Scrolling through hundreds of rows to see who needs MOL, Visa or ticket.
  • • Agent Payment Confusion – Dues, penalties and adjustments tracked in separate sheets with no clear link.
  • • Zero Audit Trail – No clear record of "who changed what, when and why".
  • • Slow Reporting – Spending hours building daily reports manually instead of seconds.
  • • Google Sheets Nightmare – Gets slower with large data, formulas break, accidental sharing = data leak, and if someone deletes data by mistake, good luck finding what was deleted and by whom!
⚠️ The Real Cost Every Month High Risk

• Missed visa deadlines = penalties and angry clients.

• Duplicate entries = over/under‑payments with agents.

• Lost candidate history = compliance and legal exposure.

• Hours wasted building reports manually = direct money loss.

Think about it: One missed visa deadline costs more than months of software subscription. One payment error with an agent creates bigger headaches than you need.

✅ My Solution: Custom HR & Recruitment Management Software

Built specifically for overseas manpower and travel‑based agencies. Instead of scattered Excel files, you get a single, secure system where every candidate, agent, batch, payment and travel detail is always up‑to‑date and fully traceable.

  • 🎯 Single Source of Truth

    Everyone sees the same live data, no version confusion, no "which file is latest?"

  • 🔒 Secure & Safe

    No accidental deletes, automatic backups, role‑based access control.

  • ⚡ Instant Updates

    MOL received? Update once, everyone knows immediately. No manual sheet sharing.

  • 📊 Smart Dashboard

    See today's pending MOL, Visa, Tickets, Arrivals at a glance with drill‑down.

  • 👥 Complete Candidate Journey

    Track from enquiry → selection → medical → visa → ticket → arrival.

  • 🔍 Full Audit Trail

    Every change logged with user name, date, time. Know exactly who did what.

👤 Multi‑Level Access Control

Each user sees only what they need. Every action is tracked – who did what, when, and why.

  • Super Admin
    Full system control, user management, all reports, financial dashboards.
  • Admin
    Manage candidates, agents, batches, payments, bulk updates.
  • Data Entry User
    Add/edit candidates only, limited access. Cannot see sensitive financial data.

💪 Everything Your HR Team Needs in One Place

From first enquiry to airport arrival, every step is tracked – with ledgers, alerts and reports ready in a few clicks. Built to handle thousands of candidates, multiple agents, complex payments and strict travel timelines.

📊 Smart Daily Dashboard

Today's MOL Received, MOL Signed, Visa Received, Ticket Booking and Arrivals at a glance, with click‑to‑view candidate lists for each status and date.

🔄 Bulk Update with History

Update dozens of candidates in one action (MOL, Visa, Ticket, Arrival). Every change is logged with user, date, time, travel date, visa expiry and notes for complete audit trail.

📤 Mass Excel / CSV Import

Upload thousands of candidates from Excel in seconds! Auto‑mapping, validation, duplicate checks. No more manual data entry one by one.

🔍 Advanced Candidate Search

Find any candidate by name, passport, trade, company, agent, status or date range in under a second – even with very large databases (10,000+ records).

🤝 Agent & Account Management

Agent ledger, opening/closing balance, batch payments, penalties, old dues and instant balance snapshots – all linked to candidates. Automatic service charge deductions.

✈️ Batch & Travel Planner

Create batches by travel date and agent, assign tickets, flights, sectors, PNR and notes. See which candidates are not yet ticketed for upcoming departures.

⚠️ Visa & Ticket Alerts

Automatic alerts for visas nearing expiry, tickets not issued for upcoming travel dates, and candidates stuck at any stage for too long.

📈 One‑Click Reports

Daily update report, agent‑wise, company‑wise, trade‑wise summaries – generated in seconds instead of hours. Export to Excel/PDF.

🔐 Compliance & Audit Trail

Every update recorded with who, when and what changed. Candidate history is never lost, even after multiple edits and bulk actions. Full regulatory compliance.

🚀 Scales with Your Data

Optimised database structure and indexing mean the system stays fast even with years of data and tens of thousands of candidate records.

💻 Works Even with Poor Internet

Designed for office environments where connectivity is not always perfect. Lightweight, fast loading, minimal data transfer.

🎨 Fully Customizable

Add your branding, custom fields, additional reports, integration with your existing systems. Built for YOUR process, not generic templates.

🎨 Product UI Preview

Below is a dummy replica of the main modules: Dashboard, Bulk Update, Batch Payment, Urgent Alerts and Daily Update Report – so your team can visualize how it works.

Demo data only Customizable for your workflow

Daily HR Dashboard

Date: 11 Dec 2025
MOL Received
25
Click to view candidates
MOL Signed
0
No records today
Visa Received
2
2 visas expiring in 7 days
Ticket Booking
13
5 travel tomorrow
Arrived
0
Waiting for arrival update

Bulk Update – Ticket Booking

Update multiple candidates in one click
Selected Candidates (13) Agent: VSTD international Service
V1395585 – Islam Mohammad Akbal
Mason · Company: GMC
S6198341 – Mohd Aleem
Electrician · Company: GMC
S7408083 – Asarphee Sah
Plumber · Company: GMC

Batch Payment – Agent Wise

Link each payment to travel & candidates

⚠️ Urgent Alerts Panel

Auto‑generated from system rules
  • 3 visas expiring in next 5 days
    Run visa follow‑up before penalties apply.
    High
  • 5 tickets not issued for travel tomorrow
    Check with airline / agent immediately.
    Medium
  • ₹1,48,000 agent dues pending > 30 days
    Share consolidated due statement to agent.
    Info

Daily Update Report – 11 Dec 2025

Filter by update type: MOL / Visa / Ticket / Arrival
# Candidate Passport Agent Update Travel / Visa Updated By Time
1 Islam Mohammad Akbal V1395585 AL HIND lucknow Ticket Booking 11 Dec · BOM – DXB Admin 06 Dec · 14:47
2 Bapi Mallick V2258672 VTC KOLKATA Visa Received Expiry: 22 Jan 2026 Visa Team 06 Dec · 09:32
3 Mohd Aleem S6198341 VSTD international Service MOL Received — Data Entry 06 Dec · 08:15
Showing demo data for illustration only.

✅ Why Agencies Choose This Software

⏱️
Save 21+ Hours Weekly

No more manual Excel work, duplicate data entry or version confusion.

🔒
Zero Data Loss

Secure database with automatic backups, no accidental deletes or corrupt files.

🎯
Better Control

Know exactly where every candidate stands, which agents owe what, and who did what.

⚡
Faster Decisions

Real‑time data for management, instant reports, alerts for critical actions.

💰 Investment vs. Cost

Think about it: One missed visa deadline costs more than months of software subscription. One payment error with an agent creates bigger headaches than you need.

This isn't just software – it's eliminating daily frustration and protecting your business.

🚀 Ready to Move Beyond Excel?

One missed visa deadline or one corrupted sheet usually costs more than months of software. This system gives you control, visibility and peace of mind.

  • ✅ Save 21+ hours every week on manual updates and reporting.
  • ✅ Import and manage thousands of candidates in seconds through Excel upload.
  • ✅ See who did what, when and for which candidate or agent.
  • ✅ Protect your data with proper backups and access control.

I'd love to show you a free live demo of how this works with your actual workflow. See the difference yourself. We can customize everything – your branding, your reports, your specific requirements. Plus, we provide full training and support.

Abhishek Kumar Singh · Software Developer
Company: Haviit Tech
Email: abhishek@haviittech.in
Phone / WhatsApp: +91 95590 20887
Website: haviittech.in

P.S. – Many agencies told me "we'll stick with Excel" until they lost critical data or missed a deadline. Don't wait for a crisis. Let's talk today.

📧 Request a Free Demo